The Zero-to-Hero SEO Guide for Your Copywriters

The SEO Guide for Writers

This is a crash course that was recently developed for our copy team, and it has really helped our new writers get into the rhythm of things. It’s short and simple, but the perfect kind of thing to throw at your team for awhile so you can come back expecting them to understand what drives your needs.

Understanding Search

To be a good SEO writer, it’s very important to take a step back and understand how Google works, and how to feed them what they want.

  • Google’s mission is to organize the world’s information and make it universally accessible and useful.”

Early in their existence, Google didn’t do this very well. SEOs could exploit loopholes and get their pages ranked first. Many still do, but not for long.

Every day Google gets better, and they improve their algorithm to identify high quality and relevant content.

That means, if you try and game the system to get optimized, mechanized or irrelevant writing to the top page of Google, you will get taken down eventually.

That also means, if you write original, interesting and compelling content that deserves to be read, you will be ranked and rewarded appropriately in Google’s search results.

Notice how I said appropriately and not first?

Google Killed the SEO Copywriter

Now, in 2015, we’re held to a higher standard.

Previously, optimizing an article for Google was only really a process of picking the right keywords and organizing them in the right places and in the right quantities.

Not that this isn’t important. It definitely still is.

But today, great content needs to be strong enough to also:

  • Earn organic social shares.
  • Draw natural links from other blogs/websites in the industry.
  • Spur your audience into a targeted action (such as an email signup).
  • Perform well across other several ranking signals (such as social)

How Search Engines Work

First, search engines use spiders to crawl content around the web, filtering through new information and websites as it finds it.

Second, search engines will index content that it finds useful for inclusion into its search results.

Third, search engines will rank content based on how it interprets its importance through its algorithm.

But, unfortunately, they aren’t humans, and sometimes they need help in identifying what content goes where.

  • Think of it like a search engine is a camera. They can take all the pictures they want, but they need you to focus the lens in order to best see what you’re intending to communicate.

An example:

  • The team entered the bottom of the seventh leading the game 5 to 3. They had a great start scoring five times to open the game and have held on to the lead since then. They’re hoping that a well rested bench can help them finish the game strong and increase their lead in the division.

Now, that paragraph is clearly about baseball. But since the actual word baseball is not mentioned in the article, the search engine may not be able to exactly distinguish that. It’s close enough that they could think it’s a basketball game, for example.

Other examples would be the fact that search engines cannot see images. By that I mean that they cannot view photos to understand what is going on in the image.

To solve this problem, authors writing for search engines must be sure to integrate certain rules into their writing. Again, remember that you must always first write for humans, and then tinker your writing if necessary to make it look good to the search engines.

Keyword Research and Article Planning

Most assignments that are aimed to capture search engine traffic will be based on keyword research: essentially a study of certain search terms, how often they’re searched for, and whether a term is competitive to rank for.

Understanding basic keyword research will make a big difference to properly optimizing an article for SEO, and consequently having it perform well in search results.

Here is an example of a recent keyword search that we performed, and will be looking to create content to target:

Keyword Search Volume
Accounting Software 12,100
accounting programs 1,600
best accounting software 1,300
online accounting software 1,300
accounting software free 590
open source accounting software 590
accounting software for small business 2900
accounting software small business 260
best accounting software for small business 1000
best small business accounting software 1000
business accounting software 1300
church accounting software 880
construction accounting software 720
small business accounting software 4400
small business accounting software reviews 170

Notice how the terms are grouped into either the red or the pink side of the table. The red table are similar search terms that will form the main topic of our article.

The pink table has search terms that are relevant to the article, but possibly not the main focus of the content.

When writing an article, we want to try and cover as many relevant keywords as we can without appearing too spammy.

That’s why when approaching an article, it is best to start by creating an article’s h1 title, SEO title and meta description before creating the body/content of the article.

Definitions:

  • H1 Title: Essentially the title of your article, as it appears on the page itself
  • SEO Title: The title of your article for search engines to include in the search snippet
  • Meta Description: A short description of the article, for inclusion into the search snippet

Consider this post on No Hat Digital, a show notes page for a podcast episode. Below is the search snippet.

 

image03

Here are the titles and meta descriptions for the post:

H1 Title: “Podcast Ep20: Daryl Mander- How to Build a Digital Marketing Agency from Scratch and Travel the World”

SEO Title: “Daryl Mander – NoHatDigital.com

Meta Description: “Today our guest is a successful entrepreneur and a seasoned traveler. The kind of people we like to surround ourselves with here at NoHat.”

Don’t forget, these are things that YOU have to set, or else Google will pick them for you. And if you do that, you might get some weird results (particularly in the meta description) like this one:

image06

Don’t leave out your Titles and Meta Descriptions. Even if you’re not the one who will install the posts on WordPress, please write them and include them with your article right at the top.

Writing your Titles and Metas

So, let’s put together our titles and meta description based on the KW research we were given.

SEO Title tags can be 70 characters, maximum

At the same time, you want to try and craft it to include a few of those red keywords if at all possible. Again, never cram these together just for the sake of fitting it in.

A good SEO Title for the article would be something along the lines of:

  • Online Accounting and Bookkeeping Software

OR

  • The Best Online Accounting and Bookkeeping Software

Neither is really spammy, and seems like a fairly natural article title, written for humans.

Yet, at the same time, we are combining (and targeting) the following search terms:

  • Accounting software — with 12,100 searches
  • Bookkeeping software — with 3,600 searches
  • Online accounting software — with 1,300 searches

And if we use the second option, we’ll target 1,300 searches from “best accounting software” as well.

IMPORTANT: An SEO Title should always include the primary keyword you are trying to target. In this case, it is accounting software.

Meta Descriptions should be between 145 to 160 characters

Meta descriptions DO NOT influence search engine results, As such, they should be written 100% for humans, and offer a quick preview of the article. If you can even get a quick CTA (call-to-action) in there, even better.

But the point is that, again, you should try and fit the Meta Description around your keywords. And what you can’t reasonably fit into your meta description, shouldn’t really go into your article.

For this KW research, I was quickly able to come up with:

Compare free, open source and premium personal and small business accounting software. Use our interactive tool to find the best programs for you.

Again, notice how it doesn’t try to stuff too many keywords in there.

Even better, it previews the function of the page (comparison tool), and has a call to action: Use our interactive tool.

Plus, it also has the primary keyword again, just for good measure.

Follow the same rules for titles and headers on the page

Most of what applies to meta titles applies to the headers on your page. Mild keyword usage can be effective, particularly when it also serves the needs of your visitors. Keyword stuffing your headers is not any more appealing to search engines here than it would be in your metas, and since your customers are already on your site at this stage, you need to work harder not to annoy them.

Make headers descriptive, and create enough that readers can easily skip to the information they want.

Crafting your Article’s Content

Now that you have your article’s Title and Meta description, you should have a good idea of how the content of your article will look.

Always draft your article first, and optimize at the end. The idea is to start with a compelling article, and then apply SEO at the end if you need to.

You will need to check your articles before submission to be sure that they are following a few rules. Quickly, you will be looking for:

  • Keyword density
  • Internal and outbound linking
  • A concluding action step
  • Use h2, h3, h4 subheadings
  • Write correctly for readability

Using your keywords: How Frequently, Where, How

Keyword density is essentially how frequently you use your chosen keyword within an article. Ideally, you should always stay under 1%. That is, to say, if your article is 500 words, stick to 4 total mentions of the keyword or less.

Be very careful not to go over that 1% limit. Doing so can trigger a penalty from Google and severely impact search engine results.

When calculating your keyword density is very important to open up Google and search for the term yourself.

Google’s algorithm classifies certain closely related terms as one and the same. An example would be accounting and bookkeeping.

That means that all instances of both “accounting” and “bookkeeping” should be considered together when calculating a keyword density.

A Google search for bookkeeping will return all instances of “bookkeeping” in bold, because that’s what you searched for. It will also return instances of “accounting” in bold, because it considers it to be the same term.

Also keep an eye out for:

  • Close variants and synonyms
  • Plurals, abbreviations

Keyword association:

In the last year, Google has become much stronger at associating various phrases as related to keywords, and vice versa.

One great example uses the example of the “White House”. By using the White House, Google has an idea of what related keywords might be included in the article.

By correctly identifying and including these terms in your writing, you are affirming to Google it’s thoughts on your article and helping Google correctly index and rank your site.

Directly quoted:

For example, a page about “The White House” predicts other phrases like “president,” “Washington,” and “Secret Service.” Incorporating these related phrases may help strengthen the topicality of “White House.”

A great tool to discover these related keywords, that you should use while creating each article is www.keyword.io.

image07

Keyword Positioning

Google has also become very good at identifying where an article’s most important terms are included.

And in general, keywords and phrases that are higher on the page are recognized to be more important.

For that reason, you should aim to have your keyword in:

  • Your H1 title
  • Your first sentence (or first few sentences)
  • One of your first subheadings (H2)

Also, it’s a good idea to take those related keywords that you found in the last step and use those as your H2 subheaders.

Internal and Outbound Linking

Every article should have a link every 150 words or so. This is not a strict rule, but rather, it’s a guideline as to what to look out for.

When you do link, it should be a contextual link, and it should include anchor text.

Anchor text is the highlighted part of the text that is highlighted and can be clicked.

Take this example on LeanMarketing as a good use of linking. Note where the links are, the kind of anchor text used, and the fact that the links are to websites that are important to the context of the article.

You should link to relevant pages within the site (internal) and relevant, high-quality sources from around the web (external). Quality & relevance is the sole purpose of linking out to something, if you mention a resource or a piece you used to research your post you should link to it. If a link doesn’t make sense, don’t link out.

Use Markup Where Possible.

schema-markup

Google is good at finding details and information on websites and correctly identifying their properties. It can identify things like dates, names, places, etc.

However, sometimes it’s good to also mark up your website with schema when you can, just to be sure.

You can also bold, italicize and underline relevant text in your article.

Creating Content For the Web

Readability is a big deal for websites.

Though it won’t necessarily affect the search results, it will effect bounce rates on the website, and whether people make it to the CTA and convert.

This is important, and taking a few simple steps can help.

For example:

  • Keep paragraphs short, ideally no longer than 4 or 5 sentences each
  • Display information in other formats, like in tables, images/infographics, bullet points, videos, embedded content
  • Use subheadings frequently to divide article into smaller sections.

Remember, that people skim very quickly online. The more frequently you break content apart, the better. More white space is good!

Don’t simply go with something in paragraphs if you can do better. Use different types of content such as…

  • Images
  • Infographics
  • Videos
  • Slideshows

Experiment with different content forms to find the ones that users respond best to in your field.

Avoid Duplicate Content

If the content already exists online you should not be using it word-for-word in your article. There are exceptions to this such as quotes, but if possible your quotes should always include an attribution link – either to the author’s website, wikipedia page, social profile (Twitter/Facebook) or the original source where you found that quote (i.e. an interview on a popular website).

Copy & pasting from around the web makes your content useless. Google knows when they’ve first seen a piece of content because of their crawler, they can timestamp a piece of content and based on that plus links back to it (people attributing that content to the source) they’ll know that the content you stole was written by someone else first. Google does not rank the same content, it would be a bad experience for users if results #1 through 10 were all the same content copy & pasted.

How do we get around this if we’re rewriting a page or a post? We do exactly that, we rewrite and re-word it. Change the sentence structure, re-organize the paragraphs where possible and use synonyms.

If you have to create many similar pages for 1 website, uniqueness becomes even more important. We regularly need to do this for “Local Landing Pages” – pages about the services our clients offer, typically for 5 to 15 surrounding cities. If the content is copied or very similar on these pages Google will actually penalize the site rather than just ignoring the duplicates like they would for copying from an external site.

An SEO Checklist

Strict Rules:

  • Do keyword research around the topic, find relevant terms people are searching for already and use these in your post
  • Find similar/related keywords using Keyword.io for both ideas and to see what type of content is currently ranking
  • Craft an article that is compelling and interesting to a human being.
  • Pay attention to KW density, aim for under 1%
  • Use appropriate subheadings and optimize your content to be read on the web
  • Always include SEO Titles and Meta Descriptions with each post/page/piece of copy you write
  • Include links to relevant sources both internally and externally
  • Never include duplicate content; all content must be 100% unique.

Rough Rules:

  • Try to include a call to action at the bottom of an article, even if it may just be a “suggested further reading” section, or something similar.
  • Include primary keywords at the beginning of articles
  • Be aware of highly relevant similar terms, and include if possible
  • Use markup if necessary
  • Use plenty of white space

Considerations:

  • Consider the practical use of the article, and it’s goals (conversions, signups, calls, etc)
  • Consider websites in the space, and think whether your article would be good enough to be accepted there. Leanmarketing.ca is a great example in internet marketing.
Alex Dealy

About Alex Dealy

Alex is the Search Team Director at The Magistrate. Powered by resourcefulness and strong processes, Alex has built himself into a full-time digital nomad and is now into his fourth year living and working in South America.

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